Privacy Policy for The Lenches Website and Community Mailing List

​1. Introduction

The Lenches Community Mailing List ("we", "our", "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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2. Who We Are

The Lenches Community Mailing List is operated as part of the website www.thelenches.org.uk, which serves the local community. The Lenches Club CIC (Ab Lench Road, Church Lench, WR11 4UQ) is collaborating with us to manage a joint mailing list to provide news, events, and community information.

The Data Controller responsible for your data is Jonathan Fletcher, who can be contacted at website@thelenches.org.uk.

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3. What Data We Collect

We collect data both through our website (www.thelenches.org.uk) and our community mailing list. We may collect and process the following personal data:

• Name

• Email address

• Communication preferences

• Any additional information provided voluntarily (e.g., event interests, community involvement)
   

4. How We Use Your Data

We use your data to enhance both our website and mailing list services, ensuring that residents receive relevant community updates and a seamless online experience. We process your personal data to:

• Send newsletters and updates about local events, community initiatives, and news

• Respond to enquiries and manage our communications

• Improve our services based on feedback and interactions

• Comply with legal obligations
   

5. Lawful Basis for Processing We rely on the following lawful bases under UK GDPR:

• Consent: You have explicitly opted in to receive communications either online through our website or offline through a written sign-up process.

• Legitimate Interests: To provide relevant community information that benefits residents.

• Legal Obligations: Where necessary to comply with applicable laws.
   

6. Data Sharing
Your personal data will be shared by The Lenches Club CIC with The Lenches Community Mailing List to ensure seamless communication about community events and news. We do not sell or share data with third parties, including sponsors, for marketing purposes.
 

7. Data Security

We take appropriate security measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. Our website employs SSL encryption, and access to personal data is restricted to authorised personnel only. We take appropriate security measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction.
 

8. Data Retention
We will retain your personal data for as long as you remain subscribed to our mailing list. You may unsubscribe at any time, and your data will be deleted unless required to be retained for legal reasons.
 

9. Your Rights
Under UK GDPR, you have the right to:

• Access your data

• Request correction of inaccurate data

• Request deletion of your data

• Withdraw consent for data processing

• Object to processing based on legitimate interests

• Lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data rights have been violated
   

10. How to Contact Us
If you have any questions about this policy or wish to exercise your data rights, please contact Jonathan Fletcher at website@thelenches.org.uk.
 

11. Cookies and Website Tracking

Our website (www.thelenches.org.uk) uses cookies to enhance user experience and analyse website traffic. By using our website, you consent to our use of cookies in accordance with this policy.

Types of Cookies We Use:

• Essential Cookies: Required for website functionality.

• Analytical Cookies: Help us understand how visitors use the site.

• Preference Cookies: Store user preferences for a personalised experience.

You can manage cookie settings through your browser. Disabling cookies may impact website functionality.
 

12. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on www.thelenches.org.uk and, where appropriate, notified via email.
 

Effective Date: 4th March 2025
 

By subscribing to our mailing list, you confirm that you have read and agree to this Privacy Policy.