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Hire Charges

 

Inclusive of heating, lighting and kitchen facilities

Whole Hall hire options:

  • £15.00 per hour

  • 4-hour Party Package: £50.00

  • Whole day (9.00 – 24.00) : £150.00

  • 3-Day Wedding Package (09:00 - 24:00 each day): £400.00


Meeting Room

  • £12.00 per hour

Hire Process

 

The Hall may be hired by anyone (residents, groups, clubs and organisations), subject to availability and approval by the Management Committee. The Hall is hired subject to the terms and conditions in the Hire Agreement and at the rates in the Hire Charges.​

​The diagram shows a brief overview of the process:

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Summary of booking terms and conditions:
 

Summary is for reference only. Please read the full Hire Agreement for the terms of the booking. 
 

  • All bookings are subject to committee approval.

 

  • A deposit and signed agreement are both required to secure the booking.  

 

  • A returnable Security Deposit is required.

 

  • Full payment is required days in advance so that the hall Treasurer can confirm cleared funds have been received into hall's bank accounts. The keys may not be handed over if cleared funds cannot be confirmed.)

 

  • The hire period should include time for your set-up beforehand and enough time for tidying and cleaning to leave the hall "Hire Ready" for the next user. Alternatively, a cleaning service can be purchased in advance.

 

  • No music after 23.30

 

  • Hall to be cleared, cleaned to "Hire Ready" standard and locked by the end of the hire period (midnight in the case of whole day hire)

  • Keys to be returned to the Bookings Secretary or other designated person as per the signed agreement.

To book, please follow these simple steps:

  1. Check the Hall's calendar to see if your dates are available, and make an Enquiry as follows:
    Please send an e-mail to bookings@rouslench.com. Please be sure to state the purpose of hire and date and the times required. Remember to include time for setup and cleaning.   We would encourage all inquiries to be made by email to ensure your interest is noted in a timely manner and responded to, though if you prefer, you can phone 01386 896155 and leave a message with full details of your enquiry. ​

  2. If necessary, arrange a time to view the facilities;
     

  3. Please print and complete a copy of the Hire Agreement using the instructions on the page. Please send this to us by email and make a deposit payment using the instructions on the electronic payments page.  We are unable to accept cheques.
     

  4. The committee will review and needs to agree the hire, after which we will set the calendar to  'Accepted', subject to below. Should the Committee not approve your application, you will be told why and any deposit returned;
     

  5. Both a signed hire agreement and deposit payment* are required. Once received, the booking is set in the calendar to 'Secured'.
     

  6. Full payment, including the refundable security deposit, is required 7 days in advance of the hire date. The hall's treasurer needs to verify that the full hire charge and security deposit has been received into the hall's bank account before a key can be released to the hirer.
     

  7. Collect the key at a time and place agreed with the booking secretary.
     

  8. At the end of the hire period:
    - Clean the hall and switch off all lights,
    - Remove and take away all rubbish,
    - Close all doors and windows, lock the front door,
    - Make a written note of any faults, problems, damage or breakages that occurred during your hire. 
     

  9. Return the key, and any notes, at a time and place agreed with the booking secretary.
     

  10. Your security deposit, less deductions for damage, breakages, missing items, or cleaning, will be returned following inspection.


This process is subject to the full terms and conditions in the Hire Agreement.

* SECURED BOOKING - Important note
Please note that you should not send invitations or print notices for your hire reservation until the booking is Secured. This means that the committee has approved, and both the signed agreement and the booking deposit have been received.​ 
 

PAYMENTS VIA ELECTRONIC BANK TRANSFER

 

Donations or Payments can be sent to the Village Hall's bank account at Lloyds from any other UK bank in a matter of seconds. 
Your own bank will have a number of ways of doing this, from computer login, your smartphone, via telephone banking, or over
the counter at your branch.  All methods will use the following details:

Payee: Rous Lench Village Hall

Sort Code: 30-98-26

Account No: 01172906

Reference: Surname DDMM

Reference: Please note that it is essential to include your surname in the payment reference
and the day and month if possible.    E.g. For Mrs Smith for a performance on 23rd July, use "Smith 2307".
This is so we can identify your payment amongst other payments received.

 

To pay for TICKETS​ - IMPORTANT

 

Not all events are run by the hall's committee. Please check notices and advertisements as some events need to be paid directly to the promoter.
For events run by the hall, please make a bank payment as above, or via Paypal below and then please notify us of your payment by email to info@rouslench.com, confirming how many and what type of tickets you have paid for (e.g. adult, child, family), and for which event. Your tickets will be available at the door at the event. 

CARD PAYMENT VIA PAYPAL

 

You can make debit and credit card payments via our PayPal link. We are a charity, so you can also make Gift Aid donations in this manner if you wish.
Please note that PayPal charges us 1.4% on any payments made this way.  
 

Please click on the Donate button above to make a card payment via Paypal.  


CHEQUES

From Aug 2018, we regret that the hall can no longer accept cheques. 
 

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Rous Lench Village Hall, The Green, Rous Lench, Evesham, WR11 4UN
01386 896155    info@rouslench.com